The Ultimate Event Gear Guide – From Staff Room to Show Floor

When you’re running the AV table, managing IT, or keeping the event staff room running like a command center, there’s no such thing as being “too prepared.” The difference between a smooth day and a stressful one often comes down to having the right gear at your fingertips.

Over the years, I’ve built a personal go-kit stocked with tried-and-true essentials — from backup chargers and network tools to comfort items that make those 14-hour days bearable. This isn’t just a shopping list; these are items I rely on for high-pressure corporate events, trade shows, and live productions.

Below, you’ll find my field-tested event production gear list — complete with Amazon links so you can easily build your own kit. Every product here has earned its spot because it’s saved me time, saved a show, or saved my sanity more than once.

1. Staff Room Essentials

Your staff room is your event HQ — it needs to run like a command center.

2. Tech Must-Haves

When something breaks or doesn’t connect, you’re the hero everyone turns to.

3. Travel & Comfort Gear

If you’re on the road for work, your gear extends beyond the venue.

4. Security & Safety

Your gear is valuable — and so is your peace of mind.

Whether you’re a production lead, an AV tech, or the go-to problem solver on your team, the right gear means fewer headaches and more wins. This curated list covers staff room essentials, tech must-haves, travel comforts, and security gear — all chosen because they work, and work well.

I’ve linked everything to Amazon so you can grab what you need in just a few clicks. If you’re building your own kit, start with the items that solve your biggest on-site challenges — then add the ones that make your workday smoother.

💡 Pro Tip: Even if you don’t use every item on every job, having them ready means you never have to say, “Sorry, we don’t have that"